The paperwork has been chased. The authorizing stamps, gold seals, and red ribbons have been gathered (not even kidding). Pictures of us in our "natural habitat" have been collated. All of this has been put together into one, organized dossier, and on Monday, off to IBESR it will go.
IBESR is the Institut du Bien Etre Social et de Reserches, the central adoption authority in Haiti, and you'll see this acronym quite a bit, going forward.
IBESR is the Institut du Bien Etre Social et de Reserches, the central adoption authority in Haiti, and you'll see this acronym quite a bit, going forward.
My birthday is tomorrow, and this is one of the best gifts I could have asked for (aside from, you know, receiving the referral for our daughter or bringing her home. Alas, patience is the name of the game now)
Psych eval letter
The creation of our dossier was the last big stage that Justin and I had responsibility over. I share that, because while this has been a slow, laborious, and stressful process for us to complete, at least we had an element of control over this work. Now that the dossier is out of our hands, we will need to trust (and pray, a lot) that everyone else is doing their job for us, as efficiently as possible.
So, what is a dossier?
A dossier is essentially a collection of specific documents that represent all aspects of our life. Some of the documents are a duplicate of what we gathered for our social worker to write up our home study, but the dossier requires even more documents and nearly all of the them must go through multiple levels of verification.
A snapshot of the documents required:
- Formal letters of intent (from us) and recommendation (from our agency)
- Power of Attorneys (for key players in Haiti to act on our behalf in country, when the adoption finalization draws near)
- Medical sign-off (complete physicals, including blood work)
- Police report (via Seattle PD)
- Psychological evaluation (more detail below)
- Letters of reference from non-family members
- Employment verification (Thank goodness I work in HR. This was the easiest one!)
- Bank attestation and copies of multiple tax returns
- An official copy of our final home study report
- I800-A approval (more detail below)
- Birth and marriage certificates
- Copies of IDs (drivers license, passport)
- Pictures galore (The three of us at home! The three of us in various environments, to show that we do things! Separate pictures of each of us! With friends, to show we have them! I felt like we were gathering stock pictures for a cheesy catalog.)
Gathering some of these documents was more straightforward than others. Our agency provided us with a handful of tools to stay organized, and you better believe that I have a couple of well-worn and well-loved charts and check-off lists completed now.
Once the documents are gathered, they require notarization; verification by the Secretary of State (in the state in which they were notarized); translation into Haitian; verification by the Department of State in DC and the Haitian Consulate in DC. This was a fascinating stage of work, which I'll put into the next post. For now, I will share just a few of the challenges we faced along the document gathering process:
Medical sign-offs
All but a few of the documents listed above require notarization (and additional levels of verification), including our medical forms. However, the logistics of having a medical document notarized when a doctor signs it is challenging. Yes, we could hire a traveling notary, but because the document required blood work, which takes a few days to be processed, there isn't really a way to have a doctor call the traveling notary to say "Oh hey, I'm ready to sign these medical forms now, want to come on by?" So, our agency helped us to notarize official "copies" of the medical forms. Not ideal, and could be something that IBESR doesn't like either.
Then there was the debacle of my doctor's appointment. I took the day off of work, because the available appointment was at 11 AM, and I had to fast for the blood draw. I received a message at 9:30 from the doctor's office stating that my doctor was out sick, so my appointment has been cancelled. If I'd like to reschedule, I can call. Needless to say, I was hungry and LIVID. Doctor's can't call out sick! After calling and explaining my predicament, the receptionist took pity on me and searched until she found a doctor in a clinic not too far away that could squeeze me in that afternoon. The doctor was very kind, efficient, and even cracked jokes with me. He thought I needed a full physical, (like, you know, of the lady variety) and when I quickly said "Oh, no, not that today!" (Because that is not the kind of appointment you just mosey into, on a whim) he replied "Oh, good, because I was not planning on one of those today." Also, when I confirmed I was not a smoker, he confirmed he'd be happy to help with that, and prescribe a patch that I could use to slowly wean myself onto the habit. Hilarious.
Psych eval letter
This was probably the most frustrating process of all, because it delayed the completion of our dossier by at least two weeks. Two precious weeks.
IBESR requires a basic evaluation of Justin and I, to ensure that we are prepared/"sound" enough to adopt. Our agency provided us with a few contacts that may be able to complete this for us: counselors and psychologists. We chose a counselor that works in a couple of locations in the area, as she specializes in areas of trauma, including adoption. She was also familiar with the letter we needed written, and charged a really reasonable fee.
She didn't seem to answer voicemails, and responded to our emails very slowly, but this was manageable, as we had plenty of lead time, and other items were in various stages of completion. We finally secured an appointment with her (which she moved once), filled out a questionnaire about ourselves, and completed an interview at her office. To be honest, it was pretty awkward--we were only intended to meet with her once, and she needed to learn enough about us in that time to feel confident that she could write about our stability and our ability to parent and adopted child. The questions were innocuous (family history, relationship history, parenting experience, etc.), but probing. Come on lady, buy me a drink first?
After the appointment, she confirmed she'd have our letter done in just over a week. Sparing the detailed timeline, it took over a month, with me checking in multiple times throughout. In the end, she provided what we needed, and we didn't want to burn the bridge with her, because she may very well be a resource that we need to tap into for post-adoption support.
I-800A
Officially, this is the Application for the Determination of Suitability to Adopt a Hague Convention Child. We complete this for the USCIS (United States Citizenship and Immigration Services) to determine our government's opinion of our eligibility to adopt. We filled out (yet another) form, provided a copy of our homestudy, and sent it off. A couple of weeks later, we received a letter in the mail confirming that it had been received. Yep, a letter, just saying "Hey, we got this, thanks. This letter means nothing official, and your I-800A hasn't been approved yet."
Another week or so later, and we received four letters: two for Justin, and two for myself, duplicates of themselves, stating that we had an appointment for biometrics upcoming. BIometrics is just a fancy word for fingerprints. The appointment date and time were not convenient, but to reschedule, we'd have to mail the letter back informing that we could not attend the appointment. They would then pick a new date and time and mail that back to us. We would not get a choice of the new appointment. And no, none of this can be done online or over the phone. So, we moved our schedules around, and made the appointment work.
The appointment was at the Department of Homeland Security in Tukwila, and was an amusing experience. We arrived early, and found that we were required to pay to park in the lot attached to the building. Uhh, okay. Then, after passing through security, we wound our way into a large waiting area and sat down to await our appointment time. We noticed that there was a stack of forms along the wall, and after watching other people, decided we must need to fill one out. There were no instructions to be found, and no pens. We watched a few people again and found that there was a jar of #2 pencils that we were expected to use for the form. Yep, an official form, completed in pencil. We got in line, handed off the forms, and were directed to yet another waiting area. The room was large and quiet (save for Madagascar 2 playing on a cordoned-off TV), and half of the room was blocked with a rope. There were not enough chairs on our side of the room, but plenty of chairs on the roped off side of the room. No one was allowed to sit on the roped off side of the room. Sure, makes sense.
Finally, we were called to have our prints completed, which was fast and painless. (The woman who did mine actually shared that they have metrics on how fast they get people through the process, and aren't really supposed to talk, lest it slow them down. She also asked if my first name was really Jordan, "Isn't that a guy's name?")
Fortunately, our I-800A approval letter arrived in the mail only 12 days later, which is apparently pretty fast. This means that the US is okay with us pursuing our international adoption; wahoo!
Officially, this is the Application for the Determination of Suitability to Adopt a Hague Convention Child. We complete this for the USCIS (United States Citizenship and Immigration Services) to determine our government's opinion of our eligibility to adopt. We filled out (yet another) form, provided a copy of our homestudy, and sent it off. A couple of weeks later, we received a letter in the mail confirming that it had been received. Yep, a letter, just saying "Hey, we got this, thanks. This letter means nothing official, and your I-800A hasn't been approved yet."
Another week or so later, and we received four letters: two for Justin, and two for myself, duplicates of themselves, stating that we had an appointment for biometrics upcoming. BIometrics is just a fancy word for fingerprints. The appointment date and time were not convenient, but to reschedule, we'd have to mail the letter back informing that we could not attend the appointment. They would then pick a new date and time and mail that back to us. We would not get a choice of the new appointment. And no, none of this can be done online or over the phone. So, we moved our schedules around, and made the appointment work.
The appointment was at the Department of Homeland Security in Tukwila, and was an amusing experience. We arrived early, and found that we were required to pay to park in the lot attached to the building. Uhh, okay. Then, after passing through security, we wound our way into a large waiting area and sat down to await our appointment time. We noticed that there was a stack of forms along the wall, and after watching other people, decided we must need to fill one out. There were no instructions to be found, and no pens. We watched a few people again and found that there was a jar of #2 pencils that we were expected to use for the form. Yep, an official form, completed in pencil. We got in line, handed off the forms, and were directed to yet another waiting area. The room was large and quiet (save for Madagascar 2 playing on a cordoned-off TV), and half of the room was blocked with a rope. There were not enough chairs on our side of the room, but plenty of chairs on the roped off side of the room. No one was allowed to sit on the roped off side of the room. Sure, makes sense.
Finally, we were called to have our prints completed, which was fast and painless. (The woman who did mine actually shared that they have metrics on how fast they get people through the process, and aren't really supposed to talk, lest it slow them down. She also asked if my first name was really Jordan, "Isn't that a guy's name?")
Fortunately, our I-800A approval letter arrived in the mail only 12 days later, which is apparently pretty fast. This means that the US is okay with us pursuing our international adoption; wahoo!
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In the end, I'm grateful for the stories we've gathered along the way. This work has taught us much about the workings of the government, tested our patience, and has given us a greater appreciation and connection to those who have completed this process before. And while I will not experience the physical pains of pregnancy and labor with this for my second daughter, I now understand why many refer to this as a "paper pregnancy". Right now, this is our labor of love.
Up next: I'll complete my thoughts around the dossier saga, including the process of translation and verification, and share what's next in the process!
